Overview
System-to-System (S2S) functionality allows an institution to transmit proposals from Kuali Research to Grants.gov. In order to utilize this functionality, configuration is required to obtain and set up the necessary S2S certificates. Below is an outline of the authorization steps needed for these certificates. As a hosted customer, Kuali will work with you directly and make the necessary technical configurations on your behalf to get this set up.
Certificate Process
Registering with Grants.gov
For Kuali to register the certificate, we'll need the following information for your institution:
- Organization Name
- Unique Entity Identifier (UEI)
- Organization Email
- Organization Contact
- Certificate Serial Number (only if an S2S connection exists in a legacy system)
- Public Certificate PEM File (only if an S2S connection exists in a legacy system)
Grants.gov certificates will be installed in both the production (PRD) and sandbox (SBX) Kuali Research environments. The Kuali Research SBX will be pointed to the Grants.gov training site and is used for configuration and testing. Kuali Research PRD will be pointed to the Grants.gov production site. Institutions that have never accessed the Grants.gov training site must register at https://training.grants.gov/web/grants/register.html before they can log in and authorize the S2S certificate on the training.grants.gov website.
Once the certificate has been installed by Kuali, the E-Biz point of Contact will need to log into Grants.Gov and authorize the new AOR. This action needs to be done in both the grants.gov and training.grants.gov sites. See the section below on authorizing certificates.
Authorizing Certificates
After we install the certifications, you will receive an email from Grants.gov about authorization and you can follow the below steps to complete this process:
- Go to the appropriate Grants.gov URL. (PRD = http://grants.gov; SBX = http://training.grants.gov)
- In the top, right corner of the homepage, click on the LOGIN link.
- In the center select the [Login.gov] button (Instructions for using Login.gov are detailed if you select [Looking for EBiz Login] button).
- Enter the user credentials and click the [Sign in] button.
- Select the Manage Certificates link in the left navigation menu. Only the EBiz POC or a user with the Expanded AOR role will be able to access the Manage Certificates link.
- Select the Manage Roles link under the Actions column for the certificate whose roles you wish to view or change. The Manage Roles for Applicants pop-up window will open.
- In the Certificate Role section, select the Expanded AOR Certificate role.
- Click the Save button to apply your changes.
- The steps above will need to be done in both the PRD and Test/Training Grants.gov sites.
Certificate Renewals
The Grants.gov Certificates are good for 3 years before we have to renew. Sixty days before your certificate expires, Kuali will reach out to your institutional designated representative(s) to confirm the following information so we can start the certificate renewal process:
- Organization Name
- Unique Entity Identifier (UEI)
- Organization Contact and Email
Once we get the certificate, we will need you to log in to Grants.gov to authorize the certificate as explained above. We will first apply the certificate to your SBX environment to confirm it is working as expected. Once that's confirmed we will then apply to your PRD.
PLEASE NOTE: If you are also utilizing the NIH Validation Service we will need to update the system user in eCommons (both UAT and PRD) to the new certificate serial number. We will include the necessary steps in the email we send to you about the renewal process.
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