The Budget Notes screen provides an efficient means for consolidating the individual notes and justifications you may have entered for each expense line item. It is not required that you use this functionality, however, it serves as a tool to help you write the budget justification that you will attach (via the Attachments screen) and send to the sponsor. Copy the consolidated justification from the screen and paste it into a document to use as reference or basis for your full justification.
The budget justification that is consolidated or entered on this screen does not flow through to the sponsor. You must create that document, convert it to PDF, and upload it in the Proposal Attachments screen using the correct narrative attachment type for the budget form in your s2s submission.
The Notes text box is blank by default and only displays the greyed text of "This microscope is essential to performing the research" as an example. These notes can be populated with information added in the budget line item details. Specifically the Notes field in the Details & Rates panel for Personnel line items. For Non-Personnel line items it can be found in the Justification field of the Cost Sharing tab of the Details link; as shown here:
Once you click the 'Consolidate Expense Justification' button it will populate the Notes text field with data from all the proposal line items with the Period, Cost Object Description, and the entered text.
Once added it can then be edited or used as a notepad by the user. Subsequent clicks of the button will append the text in the box, separated by a row of asterisks.
Select and copy the text to an external file to use as a reference for creating your full justification document.