S2S - 'RR SF424' Form Instructions

RR SF424 Form

The Grants.gov RR SF424 form can transmit the necessary cover page information and attachments required for your application.  You should check your program announcement for instructions on how to complete the form and which attachments should be included (and the formatted associated with the attachments).  Information for this form is populated from several areas in Kuali Research.  Below outlines how to add the necessary attachments and other information in Kuali Research to map to the given fields in the form.

Instructions

Once a Grants.gov opportunity containing the RR SF424 form is attached and marked as included in your federally-sponsored proposal you can upload the necessary attachments and complete the proposal information to populate/map the necessary information for each section of the form.  This form is supported by the GG S2S Questionnaire to map information so this must be completed prior to print/submit.

1. TYPE OF SUBMISSION - Type is pulled from the Submission Type selected in the Opportunity panel of the S2S Opportunity Search tab - the default selection is 'Application' but other options of 'Changed/Corrected' and 'PreProposal' Available'.

2. DATE SUBMITTED/Applicant Identifier - Date is inserted by Kuali Research upon OSP approval and submission to Grants.gov.  The Applicant ID is the Kuali Research Proposal number.

3. DATE RECEIVED BY STATE/State Application Identifier - Neither is required or populated.

4.a. Federal Identifier - Populated from the Sponsor Proposal ID in the Sponsor & Program Information tab of the proposal.  Populates for any proposal type but for NIH, the format must be correct (i.e. CA123456) and is required if the Proposal Type is Renewal, Resubmission, Continuation, or Revision.

NOTES on Automatic Population of Federal ID will occur under the following conditions

• IF Federal Identifier is required
  THEN
• IF the Proposal Type = Renewal, Continuation or Revision,
  AND the Sponsor Proposal No field is null,
  AND the parameter: FEDERAL_ID_COMES_FROM_CURRENT_AWARD parameter is set to 1
  THEN, the system looks for a value in the Award No. field (from that Award record) to populate the Federal ID.
  1. If both Sponsor Proposal No. and Award No. fields are null, then the following hard error occurs: [Upon validation]
      Renewals, Revisions, and Continuations require the sponsor’s prior award number in the “sponsor proposal number.”For NIH, this is the 2-letter, 6-digit IC and serial number assigned during the prior review.
• IF the proposal type = New,
  AND the Submission type = Change/Corrected,
  AND the Sponsor Proposal No. is null,
  OR proposal type = Resubmission
  AND the Sponsor Proposal No. is null,
  THEN the system looks for Original Proposal field (from that Institute Proposal record) to populate the Federal ID.

• If the system finds that both Sponsor Proposal No. and Original Proposal No. fields are null, then the following hard error occurs [Upon validation]:

• Renewals, Revisions, and Continuations require the sponsor’s prior award number in the “sponsor proposal number.” For NIH, this is the 2-letter, 6-digit IC and serial number assigned during the prior review.
• OR- Resubmissions require the sponsor’s prior award number in the “Sponsor Proposal Number.”  For NIH, this is the 2-letter, 6-digit IC and serial number assigned during the prior review.

4.b. Agency Routing Identifier - Populated from the Agency Routing Identifier in the Sponsor & Program Information tab of the proposal. Enter the agency-assigned routing identifier per the agency-specific instructions.  This is an optional field for many submissions.

4.c. Previous Grants.gov Tracking ID - Populated from the Prev Grants.gov Tracking ID field in the Sponsor & Program Information panel of Proposal.  Only needed typically when doing a Changed/Corrected application; more information on this process can be found in the S2S - Changed/Corrected Proposal article.  If you copy a proposal that was already submitted it will automatically pull the Grants.gov Tracking Number from that proposal or if you've linked an IP it will pull the Grants.gov Tracking Number from that record - but can be altered in either scenario.

5. APPLICANT INFORMATION - 

This information is maintained centrally for the institution and pulls from the associated Organization record for the Institution (typically the 000001 entry).  The Address information comes from the Address Book entry contact associated with the Organization record.  The Applicant Division will map the unit above the Lead Unit (or if it's at the top level it will just repeat the same unit).

Person to be contacted on matters involving this application: 

This field is driven by the value of the parameter PROPOSAL_CONTACT_TYPE. The default value for this parameter is '6' which is the 'Grants.gov Proposal Contact' Unit Administrator Type for the lead unit.  If you add at the top level of the unit hierarchy (000001) it will be the default for all proposals and you don't need to add a Unit Administrator for every unit.

6. EMPLOYER IDENTIFICATION - will map Financial Employee ID number from Organization record.  However, if the proposal Sponsor is under the Sponsor Hierarchy Sponsor Groups of NIH it will map the PHS Account number from the Organization record.

7. TYPE OF APPLICANT -  Pulled from the Type of Applicant information in the Organization record.  If multiple are listed it will pull from the first entry added.

8. TYPE OF APPLICATION - Mapped from the Proposal Type selected in the Proposal dropdown.

If Revision - Dropdown selection of S2S Revision Type in the Opportunity panel of S2S Opportunity Search tab of the proposal.

Is this application being submitted to other agencies? - Pulled from the Grants.gov Questionnaire response (Question ID 128).  If yes, you must type in more detail listing the agencies.

9. NAME OF FEDERAL AGENCY - This will populate from the Sponsor name of the sponsor selected for the proposal.

10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER - This will automatically populate from the linked Grants.gov Opportunity.

11. DESCRIPTION TITLE OF APPLICANT'S PROJECT - Pulled from Project Title field in the Proposal Details tab of the proposal.

12. PROPOSED PROJECT Start/Ending Date - Pulled from the Project Dates in the Proposal Details tab of the proposal.

13. CONGRESSIONAL DISTRICT OF APPLICANT - Pulled from the Organization record; do not need to enter.

14. PROJECT DIRECTOR/PRINCIPAL INVESTIGATOR CONTACT INFORMATION - 

Information pulled for the Principal Investigator (or PI Contact) role specified in the Key Personnel tab of the proposal.  Much of the information can be edited in the Organization and Extended Details tabs of the individual. Department will come from Primary Unit field in person record (cannot be changed).  The Division for the PI information will default to map whatever is listed in the Person details under the Organization tab, if blank it will map the unit above the Home unit of the PI, and if top level it will repeat the unit.

15. ESTIMATED PROJECT FUNDING

a. Total Federal Funds Requested - Amount of Total Costs from the detailed proposal budget marked to be included with the submission in Kuali Research. If marked as Modular in Budget Settings the amount will map from the modular budget rather than the detailed budget.

b. Total Non-Federal Funds - Cost Share amount from the detailed proposal budget marked to be included with the submission in Kuali Research.  Include Cost Share must be marked in the Budget Settings to pull over or you can uncheck to not map amounts and default zero.  You can also deselect cost share inclusion at a line item level.  If no cost sharing, it will map zero.

c. Total Federal & Non-Federal Funds - Pulled from the detailed proposal budget marked to be included with the submission in Kuali Research.

d. Estimated Program Income - Pulled from the detailed proposal budget marked to be included with the submission in Kuali Research.  If no program income, it will map zero.

16. Is the application subject to review by state under Executive Order 12372 Process? - This will map from the Grants.gov S2S Questionnaire response (Question ID 129) and if yes, it will require you to select and date and if no, it will require you to select the review type.

17.

19. Authorized Representative - The AOR information has mapping logic before and after the 'submit to sponsor' action on the proposal.  Prior to the submit to sponsor action and Institutional Proposal generation the AOR information will map the Address Book Contact associated with the Organization record.  After the 'submit to sponsor' action it will map the Person information from the user that took that 'submit to sponsor' action - typically a person from the Sponsored Projects office that has the appropriate submit permissions.

20. Pre-application - If appropriate, upload a pdf file to the Attachments tab using Narrative type of Pre-application (Narrative ID 6).

21. Cover Letter Attachment - If appropriate, upload a pdf file to the Attachments tab using  Narrative type RRSF424_Cover_Letter (Narrative ID 139)

Print/Submit

• After successfully adding the necessary information go to the S2S Opportunity Search tab -> Forms panel
• Check the SF424 form in the select column and click the 'Create PDF' button
• Also, if this form needs to be included in the submission remember to check the 'Include' checkbox prior to final submission to Grants.gov.
• Upon Print and/or Submission the form will populate like described above with the referenced attachments appended behind the form. 

Current Version(s)

• RR_SF424_5_0-V5.0

Past Version(s)

• RR_SF424_4_0-V4.0
• RR_SF424_3_0-V3.0
• RR_SF424_2_0-V2.0
• RR_SF424_1_2-V1.2
• RR_SF424-V1.1
• RR_SF424-V1.0

Related Maintenance Table(s)

• Address Book
• Organization
• Person
• Proposal Type
• Unit Administrator

Related Parameter(s)

• PROPOSAL_TYPE_CODE_NEW
• PROPOSAL_TYPE_CODE_NEW_CHANGE_CORRECTED
• PROPOSAL_TYPE_CODE_PRE_PROPOSAL
• PROPOSAL_TYPE_CODE_RENEWAL
• PROPOSAL_TYPE_CODE_RENEWAL_CHANGE_CORRECTED
• PROPOSAL_TYPE_CODE_RESUBMISSION
• PROPOSAL_TYPE_CODE_RESUBMISSION_CHANGE_CORRECTED
• PROPOSAL_TYPE_CODE_REVISION
• PROPOSAL_TYPE_CODE_SUPPLEMENT_CHANGE_CORRECTED
• PROPOSAL_TYPE_CODE_TASK_ORDER
• PROPOSAL_TYPE_CODE_BUDGET_SOW_UPDATE
• PROPOSAL_TYPE_CODE_CONTINUATION