Overview
The sync to limit button options in award budget allow you to recalculate an expense to meet the direct cost limit or period cost limit entered on the Periods & Totals screen. These entered limits on the Periods & Totals indicates that the award budget cannot exceed these values. For example, an award received was $1,000,000 ($700,000 direct, $300,000 F&A) so you could enter an entire period cost limit of $1,000,000 or a direct cost limit of $700,000 to put a restriction for the award budget cannot exceed. By entering these limit(s) you can then use the sync buttons to automatically adjust a non-personnel line item amount to these given limits. More information on the below functions are below.
Sync to Cost Limits
Sync to Period Direct Cost Limit
Click this button to recalculate the budget using this line item expense to goal-seek the total cost base to meet the period direct cost limit entered in the Periods & Totals screen for this budget period. The value may be increased or decreased, depending on the current budget total.
To Sync to the Period Direct Cost Limit:
Prerequisite: The Direct Cost Limit field for this period must be maintained on the Periods & Totals screen.
- Navigate to the budget period you wish to maintain
- Click the [Details] button to open the Edit Assigned Non-Personnel window
- Click [Sync to Period Direct Cost Limit] button. (If the current value must be reduced to meet the limit, a message will appear asking you to confirm before the change is made.)
- The system will adjust the expense value in the Total Base Cost field.
- Click [Cancel] to close the window WITHOUT saving the new expense or
- Click the [Save Changes] button to save and close the window.
Sync to Period Cost Limit
Click this button to recalculate the budget using this line item expense to goal-seek the total cost base to meet the period (total) cost limit entered in the Periods & Totals screen for this budget period. The value may be increased or decreased, depending on the current budget total.
To Sync to the Period Cost Limit:
Prerequisite: The Cost Limit field for this period must be maintained on the Periods & Totals screen.
- Navigate to the budget period you wish to maintain
- Click the [Details] button to open the Edit Assigned Non-Personnel window
- Click [Sync to Period Cost Limit] button. (If the current value must be reduced to meet the limit, a message will appear asking you to confirm before the change is made.)
- The system will adjust the expense value in the Total Base Cost field.
- Click [Cancel] to close the window WITHOUT saving the new expense or
- Click the [Save Changes] button to save and close the window.
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