Based on user feedback in the Subaward Working Group we discovered that the Purchase Order number is often not known upon the initial setup and it could change during the life of the subaward. Having it required and only allowing one entry was limiting institutions in their processing of subawards. For these reasons we will be moving the Purchase Order ID field from the Subaward tab to within the transactions in History of Changes on the Financial tab. This allows more than one Purchase Order ID to be tracked if required by an institution and will better track the invoice amounts with the associated PO number. We will also be removing the requiredness of the field but will be providing a KRMS function to give you the option to create a validation warning or error around the field if desired.
These changes will be applied at the beginning of July and we will let you know when it has been completed or if the timing changes.
Summary of Changes
- Moving the Purchase Order ID field (old/new locations pictured below)
- All current Purchase Order IDs will be mapped to the last Transaction in the History of Changes (for on premise customers we will be providing a script)
- Removing the requiredness of the Purchase Order ID field
- Providing a KRMS function