Reviewing a Protocol
Once an investigator has submitted a protocol for review the protocol administrator and assigned Reviewers can review all information and make necessary comments. The protocols can be accessed from the Manage Protocols option in the menu and the protocols can be accessed by clicking on the linked Title of the protocol. The Status of the protocol will indicate to the protocol administrator which protocols require review.
Upon opening the protocol you will have a number of review options to add comments, make assignments, set determinations, return to PI, etc. to process the protocol appropriately.
You can add a comment in the specific section via the links so you can make review comments on specific areas of the application.
Or you can simply add a general review comments for the entire protocol via the Add General Comment button.
When the Show Latest Changes checkbox is selected it will display all changes to the protocol since the last version. This allows IRB and IACUC administrators a quick way to review what was changed by the investigator since the last review.
Review Prior History or Activity
You can also use the Version dropdown to go back to see prior versions of the protocol if you wish to see the record in its entirety.
Also, the View Activity Log allows you to view the history of actions that have occurred on this protocol since it's inception, and can be accessed via the top bar of the protocol.
Protocol administrators will have the following action button available on the right-hand corner of the screen.
Displays a window allowing you to review all comments for this protocol.
This action button will approve the protocol. This option is not available if the Review Type is marked as Non Human Subjects Research.
This action button approves the protocol as Non Human Subjects Research. This option will only be available once the Review Type is identified as Non Human Subjects Research.
This action will allow the admin to disapprove the protocol; once disapproved it cannot be undone or reused by the researcher.
This action button is reserved for the initiator so they can pull their protocol back for edit.
Send the protocol back to the PI if it is incomplete and not ready for review.
Review has been completed but further edits are required before it can be approved. This action allows you to record a decision date, and a deadline for the requested revisions.
Add the protocol to a committee, schedule, and mark the Review Type.
Allows you to view the entire protocol in PDF or print hardcopies if desired.
Once the action button of View/Edit Assignments is clicked you will be given the option to add a specific Review Type, assign the protocol to a Committee and/or Meeting, and select a Review Deadline. This is also where you can make Reviewer Assignments. In order for the Admin or Reviewer checklist to populate a protocol must be assigned to them via the Admin Review or Reviewer Assignments shown below.
Note: If a reviewer is listed on the protocol with a researcher role they cannot be assigned to review this protocol in the system.